April 2021 Minutes

PUBLIC HEARING 

WAS HELD APRIL 6, 2021 AT 7:00 PM

MEETING WAS HELD VIA ZOOM

Called to order by Mayor Woods 

PRESENT: Smith, Stelter, Weatherly, Woods, Gray,  Graham joined the meeting 7:18 pm 

Also present:  Heather Piper, Starla Rice, Steven Sheffield, Michele Bangen, Bill Subda, Tina Milat

RESOLUTION 2021-09R: RESOLUTION REQUESTING DISTRIBUTION OF BRIDGE AND ROAD SAFETY AND ACCOUNTABILITY PROGRAM FUNDS   – Read by Mayor Woods, discussed with council and asked for public comment. There was none

RESOLUTION 2021-10R : RESOLUTION TO APPROVE PETITION FOR ANNEXATION OF PROPERTY OWNED BY LESLEE SMITH– read by Mayor Woods, Woods explained that the property is adjacent to town property, is connect to sewer and she would like to connect to water. Asked for public comment, there was none

Public hearing closed at 7:10 pm

TOWN COUNCIL MEETING MINUTES
APRIL 6, 2021 IMMEDIATELY FOLLOWING PUBLIC HEARING MEETING WILL HELD VIA ZOOM 

CALL TO ORDER by Mayor Woods at 7:10 pm

ROLL CALL Smith, Stelter, Weatherly, Woods, Gray,  Graham joined the meeting late.

Also present:  Heather Piper, Starla Rice, Steven Sheffield, Michele Bangen, Bill Subda, Tina Milat

APPROVAL OF MINUTES Smith/Stelter  3-0 pass

PRESENTATION OF CLAIMS Smith/Stelter 3-0 pass

REPORTS

MAYOR- It has been extremely busy this month. The Mayor and the clerk have been on the phone days and nights and at city hall meeting with people. We have been working on the capital improvement plan. The water drillers are schedule to be here the first part of May to start back up with the Well project. The rest of the project is waiting on DEQ approval. The water project has been slow moving from the very beginning with funding cuts after we started and we are still hitting bumps along the way. Hopefully we can get it going in May and finally move forward with this. 

PUBLIC WORKS- Still working on the city shop garage doors and working on a building at the lagoons. We are just waiting for it to warm up a little bit before we get started on the potholes. The did some work on Main Street extension and need to get some gravel in. We also need to work on the section of Main that goes to the Library and A Street.  We have had a few water and sewer problems. The power went out and the generator shut down because the gasifier froze up at the lift station. 

FIRE DEPT- 8 calls last month, 3 this month. Most of them have been controlled burns were not needed for.

POLICE-read by Mayor Woods

CLERK- Gray reported that Montana Rural Water will be doing a smoke test in July and will be using our system to teach a class. Gray discussed the American Rescue Plan and explained it should mean money for the town for infrastructure but the perimeters for using that money have not been clearly defined yet. We are looking into it more and will know more sometime in May. Court School is coming up in June for the Clerk, and Clerk Institute is coming up in May. There is Water School in May as well in Great Falls

LIBRARY – Starla presented library report

ZONING COMPLIANCE- Woods reported that there have been a lot of people in City Hall asking questions, but nothing on paper yet. 

PUBLIC COMMENT FOR EACH AGENDA ITEM WILL BE ALLOWED

NEW BUSINESS

RESOLUTION 2021-09R RESOLUTION REQUESTING DISTRIBUTION OF BRIDGE AND ROAD SAFETY AND ACCOUNTABILITY PROGRAM FUNDS- Smith/Stelter 4-0 pass

REQUEST FOR USE OF RODEO GROUNDS FOR RODEO  Smith/Weatherly  4-0 pass

CAPITAL IMPROVEMENT PLAN Stelter/Graham 4-0 pass

HIRE TOWN ATTORNEY Loren Fitzpatrick submitted a letter of interest for the position of Town Attorney. Woods recommends hiring Fitzpatrick Smith/Stelter 4-0 pass

NEW PERMANENT PART TIME PUBLIC WORK POSITION- Dan Uski has been working as temporary part time public works employee. His position has become more of a permanent position. The position would need to be advertised for possible candidate for a permanent part time employee for public works.  Stelter/Weatherly  4-0 pass

AUDITOR CONTRACT- We need to get a contract in place for the 2020 audit. We need to decide if we want to do a one year or two year audit. It is unclear if we will be required to have a federal audit for 21.  If we do, both years will have to be federal.  We have discussed with Nicole Noonan about the late audits and she has assured us she will be able to complete a 2 year audit on time. There will be verbiage in her contract in the event that her audit is past due, she will owe the town money on the contract.  We spoke with Denning as well and got a quote from that firm They would also have the audit done on time and were comparable in price. After speaking with other clerks and people who work with both, we have gotten very strong advice to avoid Denning due to possible upcharges and negative experiences. Motion made to hire Nicole for 2 year audit made by Smith second by Stelter  4-0 pass

AGENDA REQUEST TO DISCUSS DOG PARK- Tina Milat requested the town look into the possibility of turning property out of town into a dog park. Milat discussed her thoughts that is it on the edge of town, away from the community and would give a place for people to let their dogs loose to run.  Woods explained that there had been discussion on putting walking trails in that area and there is funding available for walking trails.  Smith asked what type of infrastructure would be needed and how much would it cost the town? Milat explained that she had seen 4 5 foot fences, divided areas for different size dogs, the grass would require upkeep, signs and stations for dog poop. Woods said we will do a study and look into and take some pictures and discuss it.  Discussion only, no vote

AGENDA REQUEST FOR ONE WAY TRAFFIC ON MAIN STREET- We were asked by Dick Adams to put this on the agenda, Dick is not present. Woods explained that several years ago they did a study and had a public vote to make Main a one way street from Spring Street to Wall Street.  The ballots showed it was promising but at the public meeting there was a lot of opposition. Weatherly stated painting lines for parking may be helpful and keep the vehicles at a better angle. Woods stated that the first option may be to clean Main Street and paint new lines.  Graham expressed she didn’t feel a one way street would be terrible. Smith and Weatherly both stated they were not a fan of the idea.  Crystal made a motion to table this seconded by Smith 4-0 pass 

RESOLUTION 2021-10R : RESOLUTION TO APPROVE PETITION FOR ANNEXATION OF PROPERTY OWNED BY LESLEE SMITH- Smith abstain from voting due to conflict of interest.  Stelter/Graham  3-0 pass

EXECUTIVE SESSION – DISCUSS LEGAL STRATEGY – Woods explained the council meeting would be going into executive session and would adjourn immediately following.  At this time he called for any public comment on non- agenda items.  There was none 

PUBLIC COMMENT ON NON-AGENDA ITEMS

ADJOURN

 8:50  Stelter/Graham  4/0 pass

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