February 2021 Minutes

MINUTES FOR TOWN COUNCIL MEETING
February 2, 2021 

FOLLOWING PUBLIC MEETING FOR CAPITAL IMPROVEMENT PLAN

MEETING WAS HELD IN TOWN HALL AT 109 MAIN STREET, HOT SPRINGS MT and via Zoom

CALL TO ORDER by Mayor Woods at 8:05 pm

ROLL CALL Woods, Stelter, Smith, Graham, Weatherly, Gray

Also present: Dale Fricke, Ron Szmergalski, Jim Harstead, CR Liesinger, Jeff Cicon

APPROVAL OF THE MINUTES Smith/Stelter  4-0 pass

PRESENTATION OF CLAIMS   Smith / Stelter 4-0 pass

      Woods explained $2500 to install power cot will be reimbursed by Hot Springs Ambulance, Lone pine Rock claim was for 200 yards of gravel,  Western Building center was to rent the insulation blower to blow insulation into the cold side of the city shop and we will be putting up new siding soon, a small chainsaw was purchased from big johns saw shop for delimbing trees

REPORTS

MAYOR- Woods explained that it has been an extremely busy month in Town Hall. We have been helping the engineers with the CIP, working on the water project and getting it going again, trying to get the audit finished, we have met with the town attorney multiple times discussing multiple issues.  We have had to deal with personnel issues and problems with billing.

PUBLIC WORKS- PW has been working a little bit on the streets with some snow and ice. They have been working on the city shop and got it insulated and ready for siding. Mark and Dan have been cutting some brush and trees and doing quite a bit of clean up from the windstorms.  We got a skid steer, just had to pay $900 to get it here. It is enclosed and it operates the brush grapple.  We have also had several phantom alarms in the middle of the night possibly from frost on the sensors. Mike and Randy discussed previous years tests that had been skipped with waivers and decided to do the tests this year. Samples are done to protect people so we just need to be doing them.

FIRE DEPT- has been fairly slow just a few slide offs with no injuries

POLICE- written report provided by Chief Pfleger presented by Woods. Gray added per Pfleger that there was also a protection order violation.

CLERK- Federal Audit is still not done. Auditor has been slow to finish. Court was a problem back  in the beginning. The bookkeeping was not accurate and we told her there was no way for us to fix it. It would have to be a finding.  We have three findings in the audit and are in the process of responding to them.  The court is one and we agree that it should be a finding, the clerk did not enter the rodeo grounds property in as a monetary value in Black Mountain. This was just something she didn’t know and does know now. And the third finding is that the audit is not timely.  We disagree with this finding and are responding as such.

LIBRARY- Starla was not feeling well and did not provide a report. She asked that we share this letter that library sent to the county regarding the unlevied mills and that the library has decided to move forward and make up the mills over the next two years.

ZONING COMPLIANCE- we have dealt with some complaints about blocked alleys and alley access, mainly homeowner vs homeowner complaints. We have looked at them and are trying to help keep the peace. We are also really trying to keep people from living in campers without utility services.

COMMUNICATIONS/PUBLIC COMMENT FOR EACH AGENDA ITEM WILL BE ALLOWED

NEW BUSINESS


OPEN CONTAINER REQUEST FOR BANDITOS WEEKEND- Allow for open container and street closure as approved previous years.  We will require proof of insurance at least 72 hours prior to event.  Smith Stelter 4-0 pass

OPEN CONTAINER REQUEST FOR ST. PATRICKS DAY- request withdrawn

ACKNOWLEDGEMENT CONFLICT OF INTEREST FOR RANDY WOODS- Smtih/Stelter 4-0 pass

ACKNOWLEDGEMENT CONFLICT OF INTEREST FOR ED WEATHERLY-Stelter/ Graham 3-0 pass  Weatherly abstain due to conflict of interest

TOWN ATTORNEY WITHDRAWAL OF RESIGNATION- Approve withdrawal of attorney resignation as long as she includes that she will give 30 days notice and continue to do her job for 30 days  Smtih/Stelter 4-0 pass

HIRE RESERVE OFFICER AND CHAPLIN- Dale Fricke is a police officer and chaplin. He would like to work with us in Hot Springs as a reserve officer and he would be available for calls for people who need to speak with him as a Chaplin after a hard call. He would be available for our police officers, fire fighters or EMS. Police Commission has met and approved him. Motion to approve Dale Fricke as reserve office and Chaplin  Smith/Weatherly  4-0 pass

APPROVE QUOTE FOR RESTROOM BUILDING FOR THE PARK- discussion on purchasing a concrete building for a bathroom in the park. The cost of the building was discussed as well as the required upkeep by city employees. It was discussed that we could continue to use porta potties in the park that would be cleaned and maintained by the porta potty supplier and we could build a concrete slab for them to sit on.  There was discussion on connecting electricity to the bathroom for electricity in the park. Stelter made a motion to Table this agenda item until next meeting seconded by Smith  4-0 pass

PUBLIC COMMENT ON NON-AGENDA ITEM- there was none

Adjourn 7:560pm  Stelter/Smith  4-0 pass

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