August 2020 Minutes

MINUTES OF THE PRELIMINARY BUDGET FOR FY21 PUBLIC HEARING

HELD ON TUESDAY, August 4, 2020 AT 7 PM VIA ZOOM MEETING.

CALLED TO ORDER BY MAYOR WOODS

ROLL CALL: WOODS, GRAHAM, STELTER, WEATHERLY, SMITH, GRAY

ALSO PRESENT VIA ZOOM: STEVEN SHEFFIELD

Stelter asked about the increase in expenditures in the budget.  Woods explained the budget reflects an increase in maintenance and operation costs, the increase in supply costs, and the increase due to more testing requirements for water and wastewater.  Gray also explained that council had voted to approve the purchase of a $20,000 durapatcher and that we would be purchasing the plow truck with part grant, part loan and part town share funds but that the entire purchase amount of $68,000 must be included in the expenditure budget and that the grant and loan money would also show in the revenue budget.

Stelter also asked how much we were paying the Town attorney.  Gray explained she is being paid $750.00 plus mileage for attending court as stated in her contract.

Woods reminded the council that water and sewer are enterprise funds that do not receive any tax money. He explained that they each need to generate a profit and bring in enough money to be self-sustaining.

Smith asked about the difference between our gas tax and the “new” gas tax fund. Woods explained that we are now receiving gas tax money from HB473 that we apply for each year as a grant. This money can only be spent on certain things such as road repairs and cannot be spent to purchase equipment.

Weatherly asked if the upgrades for Street lights done by Mission Valley Power would increase our street light costs. Woods replied it would not.

Gray explained that the budget as it is presented here does not reflect a rate increase for water and sewer.

Smith asked what impact we were seeing from Covid.  Woods stated he was expecting a decrease in the gas tax money.  He also told the council we would be working on obtaining funding from the CARES act to offset some of the revenue loss.

Woods called for public comment. There was none.

Public hearing closed at 7:35pm

MINUTES OF THE AUGUST 4, 2020 TOWN COUNCIL MEETING

Which was held immediately following public hearing via Zoom

CALL TO ORDER by Mayor Woods at 7:35

ROLL CALL Woods, Stelter, Smith, Graham, Weatherly, Gray

Also present via Zoom, Steven Sheffield

MINUTES FROM JULY MEETING-Stelter/ Smith 4-0 pass

PRESENTATION OF CLAIMS-Smith/Stelter 4-0 pass

FINANCIAL REPORTS- Smith/Weatherly 4-0 pass

 

REPORTS

 

MAYOR- We will be looking at equipment closer, buying new items, they need to be taken care of better. The durapatcher needs to be cleaned up and put away properly after it is up and put away. Ed asked if there is pressure washer for the employees to use so the vehicles can stay clean. Woods stated there is one but he is not sure if it works. 

 

PUBLIC WORKS -Wood discussed the progress on the water project. It has been slow moving. The lab results came back good. The engineers are putting together a plan for moving forward with drilling the new well and getting started on the other parts of the project. Mike has gone to the well house and reprogrammed the system a little to limit the hours the pumps were running continuously. He explained it is difficult to come into a job with no water and sewer background but Mike is doing a great job. He has been looking at maps, out walking around finding manholes and valves and creating spreadsheets to help keep things organized and up to date. DEQ and EPA show up unannounced and documentation needs to be current and presentable. Mike has also been charting information and creating graphs to help with efficiency of the system. The Fire department obtained a skidsteer from DNRC at no cost to the town through the government surplus program. We will need to get a couple of attachments for it.  We are also approved for a side by side that we will equip with a small water tank and pump for getting into hard get to spots on fire calls.

FIRE DEPT- The fire department has been extremely busy with actual fires and a few vehicle incidents. We have been working closely with Tribal fire management.

POLICE- Woods read the police report aloud

LIBRARY – Starla presented the library report.  The library will continue to limit walk in patrons and will require masks.

ZONING COMPLIANCE- There is a small house going in on Springs Street.  We have been dealing with a lot of vehicles, campers etc in the town right of ways, some of which will be towed to the city pit until they can be disposed of. The new owners of the Stillwater property have been requesting a lot of information on water and sewer lines. We have a couple of zoning problems on 2nd Ave N we are dealing with.

COMMUNICATIONS/PUBLIC COMMENT FOR EACH AGENDA ITEM WILL BE ALLOWED

NEW BUSINESS

APPROVAL OF PRELIMINARY BUDGET- Motion made by Stelter to approve the preliminary budget, seconded by Weatherly 4-0 pass

RODEO GROUNDS USE AND FEES- Motion made by Stelter/ Seconded by Smith to charge the following fees for rodeo ground use. Horse events- $5 a day for single user, $35 per year for individual, $65 per year for family. Organization use $150/day, $250 for 2 days – will require liability insurance naming the town as an insured party. Also, a waiver for those using the facilities will be required and will mirror the waiver used by Sanders county fairgrounds.  4-0 pass

RESOLUTION # 2020-11R: RESOLUTION OF THE TOWN OF HOT SPRINGS TO ACCEPT BID FOR PURCHASE OF PLOW TRUCK WITH DUMP BOX AND SANDER FOR PUBLIC WORKS – Graham/ Weatherly 4-0 pass

GRANT AGREEMENT AND LOAN RESOLUTION #2020-12R FOR PLOW TRUCK- Stelter/Smith 4-0 pass

PROCEED WITH STEPS FOR RAISING WATER AND SEWER RATES- Woods is in favor of adopting a 2% annual increase for 5 years following the rate increase. Smith explained that she did not like the 2% annual increase. Motion made by Stelter to move forward with the rate increase process with the potential to include a 2% annual increase. Seconded by Graham  4-0 pass

DRAW REQUEST #4 FOR WATER PROJECT- We are working to redesign the project with the new well included. The lead engineer on the case has changed and CR will now be heading up the project.  Motion to approve draw request made by Smith, Seconded by Weatherly 4-0 pass

PUBLIC COMMENT ON NON-AGENDA ITEMS- none

ADJOURN  9:04 pm   Weatherly/ Graham 4-0 pass

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