August 2021 Minutes

Minutes for Public Hearing August 3, 2021

A public hearing was held at Hot Springs City Hall 109 Main St Hot Springs, MT 59845 and via zoom

Call to order at 7:00 pm  by Mayor Woods

Present: Graham via Zoom, Stelter, Smith, Weatherly, Woods, Gray 

Also Present: Dave Davis, Emmitt Tucker, John Carlbom, Scott Vollmer, Florence Monroe, Steven Sheffield, John Holman

Resolution 2022-03R : a Resolution of the Town council of the Town of Hot Springs in the County of Sanders and State of Montana to Revise the 2020-2021 fiscal Budget. This resolution was read aloud by Mayor Woods. 

Public Hearing for Preliminary Budget. Presented by Mayor Woods. Woods How we budgeted and what changes we should expect next year. He explained that the receipt of Covid Funds and the Receipt of ARPA fund during last year made the previous year budget different from what we had originally budgeted for and we would be using numbers comparable to the previous year budget before Covid. Some changes you will see is the expenditure for ARPA funds in the Sewer fund as we anticipate to use the ARPA funds for needed repairs and improvements at the Sewer lagoons. 

Woods called for public comment, there was none.  Woods reminded everyone that the budget is available to view at city hall.

Public Hearing closed 7:20 pm

Minutes for August 3, 2021 Town Council Meeting

Regular town council meeting held at Hot Springs City Hall, 109 Main St, Hot Springs, MT 59845 and via zoom

Call to order at 7:20 pm  by Mayor Woods

Present: Graham via Zoom, Stelter, Smith, Weatherly, Woods, Gray – Graham lost connection and was absent prior to voting on Minutes

Also Present: Dave Davis, Emmitt Tucker, John Carlbom, Scott Vollmer, Florence Monroe, Steven Sheffield, John Holman

Approval of Minutes: Stelter/Weatherly  3-0 pass

Approval of Claims: Weatherly/ Stelter 3-0 pass

Financials: Financials were presented for March, April, May and June to ensure the council has received complete and accurate financial reports for all months.  Gray explained there was a transfer made from Sewer reserves to cash. Motion made to approval all financial reports Stelter/Smith 3-0 pass

Mayor Report: Mayor Woods reported that he has been working with Morrison Maeirle on the water project. The well is drilled, the drillers will be back to do step test and pump test on the well in the next couple of weeks. This project has been a nightmare. Everything is back at the office in Kalispell and the Engineers there are working on it. Woods and Gray met with Ryan and he is going to make sure things stay in the Kalispell office and stay on track. Moving it to the other office did not work. We are nearing the cap for the Engineers and there is still a lot left to do. We have advertised for Bidders for the remaining parts of this project. We are hoping to get some reasonable bids. This project is getting pushed beyond fall and winter, so we are going to be looking at another extension with the funding agencies. Bid opening is scheduled for August 26th at 3pm.

Public works has been busy doing clean up, hauling trucks loads of leaves and branches to the pit and fixing potholes. 

Fire Department 1 firework call, 1 hay field fire, multiple car wrecks.  Woods received a call at 6am Saturday morning from Polson Rural Fire asking for Hot Springs to help cover Polson Rural and Chief cliff fire district while they were assisting on the Finley point fire. We are also working with Thompson falls for mutual aid and have a couple of engines ready to assist on that fire. They are concerned about structure protection in Thompson Falls. The fire at Finley point made a run the other night down hill and took out several structures. 

Police Report was presented by Woods. 

Library Report presented by Woods who noted there is an increase in patron activity this month

Zoning Compliance Find your property lines, we are working on some zoning issues with Airbnb places around town. We will needs to discuss this more at a future council meeting. We are finding that some of them aren’t meeting the basic town rules such as hooked up to sewer, etc. In Class A residential, technically Airbnbs are not allowed. We did smoke test on the sewer lines a couple of weeks ago and found some problem areas that need attention. 

NEW BUSINESS

APPROVAL PRELIMINARY BUDGET : Stelter/Smith 3-0 pass

RESOLUTION 2022-03R : a Resolution of the Town council of the Town of Hot Springs in the County of Sanders and State of Montana to Revise the 2020-2021 fiscal Budget. Smith/Weatherly 3-0 pass

DRAW REQUEST MORRISION MAEIRLE WATER PROJECT Smith/ Stelter  3-0 pass

APPROVE CONTRACT FOR FY21 ANNUAL FINANCIAL REPORT- Magda has done it the past couple of years and we would like to continue to use her. Smith/Weatherly 3-0 pass

APPROVE PURCHASE OF EXCAVATOR Woods provided estimates from Kubota, John Deere, Cat and JCB.  JCB rep Dave Davis was present and gave presentation on his machine and the support available. JCB will pick up the machine if there is work that needs to be done and will give a loaner if there is one available. Stelter asked if we need to decide tonight. Woods said no, but it also pushes things out farther. We will have to wait for the machine to get here before we can start projects. If we wait for another meeting we will bee into the fall or winter and have to postpone projects we want to do with it. Smith stated that we have been talking about the excavator and different projects for several months now and she was ready to make a decision tonight. Woods asked the public for input. Florence Monroe asked about the benefits from other dealers, if they were comparable to JCB. Woods stated he had actually been having a hard time getting in contact with one of the dealers and it was difficult to even get a bid from some of them. JCB is a few thousand higher, but discussed that may be reasonable if the service offered is worth that much to the Town. Paul stated we have been down that road where the lowest bidder isn’t always the best choice. Woods stated CAT was extremely hard to get ahold of, JCB has been around a long time it is just newer to our area. CAT and John Deere are well known in our area, but we are small fish to them so getting the services we need may be a challenge. Weatherly stated we need to make a decision, time is not on our side. Paul stated he is not an advocate of the lowest bid, Smith stated the Kubota was way over price. Weatherly stated he was leaning towards the JCB. Stelter agreed. Smith stated the service offered is good for us in the middle of nowhere.  Motion made by Stelter to purchase from JCB for $65,000 Second by Smith 3-0 pass.

OPEN CONTAINER AND STREET CLOSURE REQUEST FOR BIKERS AGAINST BULLIES Judy Norgaard requests street closure and open container for August 28, 2021 from 11 am to 5 pm. Street closure on Main St from Spring Street to Wall Street. Smith /Weatherly 3-0 pass

REQUEST FOR ORDINANCE TO ALLOW GOLF CARTS IN TOWN:Florence Monroe presented information regarding Polson ordinance allowing golf carts to be driven in Town. Woods explained for the ease of the ordinance it would be nice to use the same guidelines as street legal ATVs. He stated Golf carts have been a part of Hot Springs for years. Woods stated we will have it at the next Town council meeting to get the ordinance process started. Vollmer asked if the Slow triangle placard on the golf cart would work. Woods stated he would have to look into it.

NON-AGENDA ITEMS:
Woods called for public comment on non-agenda items

Maura Williams asked if bikes with motors on them have to be licensed. Woods did not thinks so as they are classified as low speed. 

ADJOURN: 8:46 PM Weatherly/Smith  3-0pass

Dated this _________________Day of ________________________

Attest_______________________                 Signed____________________________

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