September 2020 Minutes

MINUTES FOR PUBLIC HEARING FY21 FINAL BUDGET

HELD ON TUESDAY, SEPTEMBER 1, 2020 VIA ZOOM MEETING.

Called to order by Mayor Woods at 7:11 p.m.

Roll Call -Present- Woods, Weatherly, Graham, Smith, Stelter,

Also Present: Amy Gray, Michael Gray, Dan Kremer, Starla Rice

Woods called for public comment on the budget. There was none. Smith asked the clerk if there were any changes from the preliminary budget, Gray explained that we have a capital improvement plan we will be doing this year that is partially funded through a grant. The grant revenue and the expense of the capital improvement plan were added to the final budget.  Woods explained the grant was approximately $37,500 and the remaining $12,500 would be split between the water, sewer and general funds. He also stated there would be a public meeting regarding the CIP and that we will pull fire trucks out and use the fire hall so there will be space for people to attend in person if they choose to.  Dan Kremer explained that having a capital improvement plan gives the town more points when applying for grants.

No further comment on the Budget, Public hearing closed at 7:14 p.m.

 

MINUTES OF THE TOWN COUNCIL MEETING FOR SEPTEMBER 1, 2020

Was held immediately following public hearing

Meeting was held via Zoom

 

CALL TO ORDER by Mayor Woods at 7:14 p.m.

ROLL CALL Present- Woods, Weatherly, Graham, Smith, Stelter,

Also Present: Amy Gray, Michael Gray, Dan Kremer, Starla Rice

APPROVAL OF THE MINUTES FROM AUGUST MEETING- Smith/Stelter 4-0 pass

PRESENTATION OF CLAIMS Smith/Graham 4-0 pass

FINANCIAL REPORTS- unavailable for this meeting

REPORTS

MAYOR- Woods and Mike Gray met with the Engineers to discuss the Capital Improvement plan.  There are more personnel changes in the water project so hopefully things will run smoother and we can get back on track with that.  Currently we are waiting for approval from DEQ for the work order changes to the water project.

PUBLIC WORKS- Mark and Dan have been using the durapatcher we purchased to fill potholes. They are going to try to run it at least once a week to get some of the potholes fixed around town.  The have been trimming trees, cleaning up brush and yard waste.  The water line is in on Jaques road. It took almost a week to do that project. They are going to be working on the bathroom project at the shop and starting on the siding on the shop building.

FIRE DEPT- has been extremely busy. We have been working with several area agencies on fires in our area.  We have had car vs bear, baler fire, burn barrel fire, as well as the fire out at Wildhorse. Agencies that assisted included Polson City, Polson Rural, Ronan, Chief Cliff, Rollins and CSKT Division of Fire.  Bucks Grocery opened up after hours so we were able to feed everyone on the fire.

POLICE- no report available

COUNCIL- Stelter stated he had gone to Plains and noticed people in Plains were not wearing masks as required and wanted to acknowledge that the people in Hot Springs were wearing them as required.

CLER AFR Contract will be presented at next council meeting, MT Bar had asked for an open container and street closure but did not provide any paperwork as requested, we are still waiting for the audit to be completed

LIBRARY – Starla presented the library report. She stated the library hours are still being determined on a month to month basis, There is a door bell installed for individuals to be admitted to the library and she stated there are a few people who are not happy about the new rules

ZONING COMPLIANCE- we are working with the Town Attorney in regards to people leaving campers parked on city property and we are proceeding with abandonment  action so they can be disposed of or sold at auction

 

COMMUNICATIONS/PUBLIC COMMENT FOR EACH AGENDA ITEM WILL BE ALLOWED

 

NEW BUSINESS

 

RESOLUTION 2021-01R RESOLUTION FOR ADOPTING A BUDGET FOR THE TOWN OF HOT SPRINGS FOR FY 2021-Motion to approve by Weatherly, seconded by Graham 4-0 pass

RESOLUTION 2021-02R RESOLUTION FOR SETTING THE PAY RATES OF EMPLOYEES/CONTRACT WORKERS FOR THE 2020-2021 BUDGET YEAR- Motion to approve made by Smith, seconded by Stelter .  Stelter asked if we had factored in pay raises. Woods explained that he feels raises should be earned on work and progress and not just on time.  4-0 pass

PRESENTATION FROM DAN KREMER ON WATER AND SEWER RATE STRUCTURE

RESOLUTION 2021-03R RESOLUTION OF INTENTION OF THE TOWN OF HOT SPRINGS, MONTANA TO INCREASE THE RATES FOR THE USERS OF THE MUNICIPAL WATER SYSTEM-  Motion to approve made by Graham, seconded by Weatherly ,  Woods explained that the presentation included 2% and 3% increases, but based on the recommendation of MRWS the Resolution included the 2% increase per year.  4-0 pass

RESOLUTION 2021-04R RESOLUTION OF INTENTION OF THE TOWN OF HOT SPRINGS, MONTANA TO INCREASE THE RATES FOR THE USERS OF THE MUNICIPAL SEWER SYSTEM  Motion made by Stelter, Seconded by Smith  4-0 pass

CHOOSE ENGINEER FOR CAPITAL IMPROVEMENT PLAN-  Advertisements were posted for and Engineer for the Capital Improvement plan. We only received one proposal from Morrison and Maierle.  Woods has spoke with a few other engineering firms on the phone who had asked if we are already working with an engineering firm on other projects and most of them declined to apply.

PUBLIC COMMENT ON NON-AGENDA ITEMS

Woods- a couple showed up just as the Town Council Meeting was getting ready to start and they asked to speak to Mayor Woods.  They are new to town and they gave a written statement for Woods to read aloud expressing their concerns about neighbors yelling and fighting and their feeling of living in a hostile neighborhood. Woods read the letter aloud and was to pass it on to our officers for review.  Stelter asked what the council could do.  Woods explained that it was not a council issue, it was for law enforcement.  Amy stated the same people had come in to Town hall some time ago and there were no officers in the office at that time. She explained to them and wanted to express to everyone that if you have an emergency you need to call 911.  Coming in to Town Hall is not the appropriate action for an emergency.  Starla stated she had some similar issues at her house and that she also told people they need to call 911 for emergencies.  Woods stated he was going to discuss the situation with the officers and landlord.

ADJOURN  8:35p.m. Stelter/Graham  4-0 pass

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